Convert accepted candidates into complete employee records.
Convert hired applications through the full employee creation form, prefilled from candidate, opening and offer data, then link the recruitment application to the new employee record.
Candidate to Employee Conversion
01Candidate acceptsCandidate to Employee Conversion process stepActive
02Open employee formCandidate to Employee Conversion process stepActive
03Complete missing fieldsCandidate to Employee Conversion process stepActive
Candidate to Employee Conversion screen with hiring handoff.
The Candidate to Employee Conversion page helps HR turn accepted candidates into complete employee records while preserving recruitment links and downstream lifecycle setup.
Candidate to Employee Conversion workflows that stay connected.
Convert hired applications through the full employee creation form, prefilled from candidate, opening and offer data, then link the recruitment application to the new employee record.
Full employee form
The UI uses the normal employee-add form so HR completes all required employment, address, bank and emergency fields.
Prefilled context
Candidate name, personal email, phone, department, designation, employment type and joining date can prefill from the application and offer.
Recruitment link
The application ID is submitted with the employee create payload so the candidate and application are stamped as converted.
Candidate to Employee Conversion work stays structured from setup to review.
Convert hired applications through the full employee creation form, prefilled from candidate, opening and offer data, then link the recruitment application to the new employee record.
- Candidate accepts
- Open employee form
- Complete missing fields
- Create employee
Candidate to Employee Conversion controls keep records clean and traceable.
Choose a view to see how this module keeps daily HR work structured and reviewable.
Prefill
Candidate, opening and offer values prefill the employee create form.
Values remain traceable in HRM.Details that make candidate to employee conversion dependable.
Full employee creation
Conversion uses the standard employee form instead of skipping required fields.
Candidate prefill
Known candidate and offer data reduces manual entry.
Application linkage
The employee remains traceable to the recruitment application.
User account hook
Employee creation can auto-create a user account.
Opening closure
Headcount-aware status updates can close the job.
Downstream lifecycle
After conversion, normal employee workflows take over.
Candidate to Employee Conversion works with the rest of HRM.
Offers
Shared context keeps this workflow aligned with offers records.
ConnectedEmployees
Shared context keeps this workflow aligned with employees records.
ConnectedOnboarding Handoff
Shared context keeps this workflow aligned with onboarding handoff records.
ConnectedJob Openings
Shared context keeps this workflow aligned with job openings records.
ConnectedContracts
Shared context keeps this workflow aligned with contracts records.
ConnectedWhat HR teams usually ask about candidate to employee conversion.
No. The docs say the UI uses the full employee-add form.
Candidate contact data, opening role data and offer joining date.
Yes. The candidate receives convertedEmployeeId and convertedAt values.
See how candidate to employee conversion fits your HR operation.
Map your current workflow to the right HRM setup, permissions and rollout plan.