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Candidate intake

Capture applicants from public and manual sources.

Collect candidate applications from the public careers form or manual HR entry, dedupe candidates by email and keep a unique candidate-to-opening application record.

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Public apply Manual entry Email dedupe
01Candidate applies
02Create or update candidate
03Create application
04Send receipt
05Enter pipeline
WORKFLOW LIFECYCLE

Candidate Applications work stays structured from setup to review.

Collect candidate applications from the public careers form or manual HR entry, dedupe candidates by email and keep a unique candidate-to-opening application record.

  • Candidate applies
  • Create or update candidate
  • Create application
  • Send receipt
01
Candidate appliesCandidate Applications
Ready
02
Create or update candidateCandidate Applications
Ready
03
Create applicationCandidate Applications
Ready
04
Send receiptCandidate Applications
Ready
05
Enter pipelineCandidate Applications
Done
CONTROL SURFACE

Candidate Applications controls keep records clean and traceable.

Choose a view to see how this module keeps daily HR work structured and reviewable.

Self-applied candidate

Public

The careers form creates candidate and application records together.

Values remain traceable in HRM.
Public detailSynced
LIVE HRM SCREEN

Candidate Applications screen with applicant intake management.

The Candidate Applications page centralizes public and manual applicants, keeps candidate records deduped and feeds every application into the hiring pipeline.

Candidate Applications page showing applicant records, source details, CV handling and recruitment application status.
THE FOUNDATION

Candidate Applications workflows that stay connected.

Collect candidate applications from the public careers form or manual HR entry, dedupe candidates by email and keep a unique candidate-to-opening application record.

01

Public application

Candidates apply from the careers detail page and submit their CV directly into HRM.

02

Manual sourcing

HR can add candidates who arrive through LinkedIn messages or other external channels.

03

Deduped records

Candidate rows are deduped by company and email, while applications remain unique per opening.

BUILT FOR CONTROL

Details that make candidate applications dependable.

Public intake

Applications can come directly from the careers site, with public submissions rate-limited to keep spam out.

Manual candidate entry

Sourced candidates can be added quickly by HR with an eight-value source taxonomy plus free text.

CV handling

Uploaded resumes attach to the candidate/application flow.

Candidate dedupe

Email-based dedupe reduces duplicate records.

Re-apply behavior

A returning applicant's CV and contact details refresh while notes and stage history stay intact.

Receipt email

Candidates receive a consistent confirmation.

CONNECTED BY DESIGN

Candidate Applications works with the rest of HRM.

Careers Page

Shared context keeps this workflow aligned with careers page records.

Connected

Candidate Pipeline

Shared context keeps this workflow aligned with candidate pipeline records.

Connected

Interviews

Shared context keeps this workflow aligned with interviews records.

Connected

Offers

Shared context keeps this workflow aligned with offers records.

Connected

Notifications

Shared context keeps this workflow aligned with notifications records.

Connected
COMMON QUESTIONS

What HR teams usually ask about candidate applications.

A public re-application updates the existing record instead of creating a duplicate; manual entry of an existing applicant is blocked.

Yes. Manual entry with source tracking covers sourced candidates.

Yes. The application received message is sent after creation.

Operentra HRM / Candidate Applications

See how candidate applications fits your HR operation.

Map your current workflow to the right HRM setup, permissions and rollout plan.