Employee leave portal

Apply for leave with balance and approval context.

Let employees view leave balances, choose eligible leave types, upload supporting files, submit applications, track approval status and cancel pending requests from self-service.

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Balance cards Eligibility checks Approval tracking
01Check balance
02Select leave type
03Enter dates
04Submit request
05Track decision
THE FOUNDATION

Leave Requests workflows that stay connected.

Let employees view leave balances, choose eligible leave types, upload supporting files, submit applications, track approval status and cancel pending requests from self-service.

01

Balance visibility

Balance cards show accrued, carry-forward, encashed, used and remaining leave — including monthly accrual growth — before applying.

02

Application form

Leave type, dates, half-day, reason and attachment fields make requests complete.

03

Approval status

Submitted applications show pending, approved, rejected or cancelled states.

LIVE HRM SCREEN

Leave Requests screen with balances and approval tracking.

The Leave Requests page lets employees review balances, submit leave applications, attach supporting files and track approval status from the self-service portal.

Leave Requests page showing employee leave balances, application controls and request history.
BUILT FOR CONTROL

Details that make leave requests dependable.

Balance cards

Employees know available leave before they apply, and each card opens a summary of that leave type's policy rules.

Leave type eligibility

The dropdown can hide leave types the employee cannot use.

Attachment support

Medical or supporting files can be attached when needed.

Policy validation

Overlaps, past dates and insufficient balances are prevented.

Approval transparency

Employees can track request status.

Cancellation

Pending requests — and approved leave that has not started yet — can be cancelled by the employee, with the balance refunded.

WORKFLOW LIFECYCLE

Leave Requests work stays structured from setup to review.

Let employees view leave balances, choose eligible leave types, upload supporting files, submit applications, track approval status and cancel pending requests from self-service.

  1. 01Check balanceReady
  2. 02Select leave typeReady
  3. 03Enter datesReady
  4. 04Submit requestReady
  5. 05Track decisionDone
CONTROL SURFACE

Leave Requests controls keep records clean and traceable.

Every view stays structured and reviewable — nothing hides behind a tab.

Balances

Accrued availability

Leave type cards show what the employee can use in the current fiscal year.

  • AnnualAvailable
  • UsedTracked
  • ResetFiscal year

Application

Complete request form

Employees submit dates, duration, reason and optional attachments.

  • Half daySupported
  • AttachmentOptional
  • ReasonCaptured

Validation

Policy-aware checks

The portal can block overlaps, insufficient balance, ineligible types and invalid date windows.

  • OverlapBlocked
  • BalanceChecked
  • EligibilityChecked

Approval

Workflow tracking

Employees can follow the review of each request and cancel when plans change.

  • StatusPending
  • ApproverVisible
  • CancelPending or future
CONNECTED BY DESIGN

Leave Requests works with the rest of HRM.

  • Employee Portal
  • Portal Dashboard
  • Leave Management
  • Attendance View
  • Notifications
COMMON QUESTIONS

What HR teams usually ask about leave requests.

Yes. Half-day leave is supported when policy allows it.

Yes, as long as the leave has not started — cancelling refunds the balance and records the reason.

Yes. Eligibility and accrued balance checks are part of the portal flow.

Operentra HRM / Leave Requests

See how leave requests fits your HR operation.

Map your current workflow to the right HRM setup, permissions and rollout plan.