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Candidate PDF

Generate offer PDFs before the candidate is an employee.

Render candidate-tailored offer letter PDFs when offers are extended, attach them to offer emails and make them downloadable from the candidate offer page and admin offer card.

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PDF engine Email attachment Public re-download
Offer Letters page showing candidate offer PDF generation, offer status and download controls.
CONTROL SURFACE

Offer Letters controls keep records clean and traceable.

Choose a view to see how this module keeps daily HR work structured and reviewable.

Recruitment offer design

Template

A dedicated offer-letter template mirrors HR letter styling without employee-only fields, with the company logo and signature seal embedded as real letterhead.

Values remain traceable in HRM.
Template detailSynced
THE FOUNDATION

Offer Letters workflows that stay connected.

Render candidate-tailored offer letter PDFs when offers are extended, attach them to offer emails and make them downloadable from the candidate offer page and admin offer card.

Candidate-scoped rendering

Offer letters use a recruitment-specific template because candidates do not yet have employee IDs.

Email attachment

The PDF is generated and attached when the offer email is sent.

Re-download path

The candidate offer page and admin card can retrieve the official offer PDF again.

BUILT FOR CONTROL

Details that make offer letters dependable.

01

Candidate-tailored PDF

Offer documents can be generated before employee creation.

02

Dedicated template

The offer letter renders from its own offer-letter template through the PDF engine — not a repurposed slip layout.

03

Reference numbering

Each letter carries an OL-prefixed reference number and issue date.

04

Public PDF link

The token-gated offer page can serve the PDF, and candidates receive it with the offer email.

05

Admin re-download

HR can access the PDF from the offer card.

06

Post-hire distinction

Appointment letters are generated later through the HR letter flow after conversion.

WORKFLOW LIFECYCLE

Offer Letters work stays structured from setup to review.

Render candidate-tailored offer letter PDFs when offers are extended, attach them to offer emails and make them downloadable from the candidate offer page and admin offer card.

  • Extend offer
  • Render PDF
  • Attach email
  • Candidate downloads
01
Extend offerOffer Letters
Ready
02
Render PDFOffer Letters
Ready
03
Attach emailOffer Letters
Ready
04
Candidate downloadsOffer Letters
Ready
05
Re-render if missingOffer Letters
Done
CONNECTED BY DESIGN

Offer Letters works with the rest of HRM.

Offers

Shared context keeps this workflow aligned with offers records.

Connected

Careers Page

Shared context keeps this workflow aligned with careers page records.

Connected

HR Letters

Shared context keeps this workflow aligned with HR letters records.

Connected

PDF Generation

Shared context keeps this workflow aligned with PDF generation records.

Connected

Template Engine

Shared context keeps this workflow aligned with template engine records.

Connected
COMMON QUESTIONS

What HR teams usually ask about offer letters.

Candidates do not have employee IDs yet, so recruitment uses a candidate-scoped offer template.

Yes, when rendering succeeds.

Yes. The public download link re-renders the letter if the file is missing.

Operentra HRM / Offer Letters

See how offer letters fits your HR operation.

Map your current workflow to the right HRM setup, permissions and rollout plan.