Secure intake

Upload employee files with validation and metadata.

Use HRM file upload infrastructure for employee photos, documents and attachments with format validation, size limits, metadata and company-scoped storage.

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Metadata capture Validation Own storage space
File Uploads page showing employee document upload fields, metadata and validation controls.
Built aroundMetadata captureValidationOwn storage space
THE FOUNDATION

File Uploads workflows that stay connected.

Use HRM file upload infrastructure for employee photos, documents and attachments with format validation, size limits, metadata and company-scoped storage.

  1. Validated intake

    Uploads are checked against the global format and size rule before being accepted.

    01
  2. Metadata capture

    Document number, dates and employee context make files searchable.

    02
  3. Company-scoped storage

    Every company's files live under their own storage space, cleanly separable for export or erasure.

    03
CONTROL SURFACE

File Uploads controls keep records clean and traceable.

Choose a view to see how this module keeps daily HR work structured and reviewable.

Format-safe upload

Validation

Files must match the accepted formats and the global size limit.

Values remain traceable in HRM.
Validation detailSynced
BUILT FOR CONTROL

Details that make file uploads dependable.

Employee-scoped uploads

Files are stored against a selected employee record.

Multi-slot uploads

Types with several file slots — front and back of a card — collect each file in one entry.

Metadata fields

Important dates and document numbers can be captured.

Re-upload support

Rejected or expired files can be replaced with a fresh upload that restarts review.

Pluggable storage

Local disk or any S3-compatible provider works, and destinations can change without breaking old links.

Attachment pattern

The same file infrastructure supports related HR attachments.

WORKFLOW LIFECYCLE

File Uploads work stays structured from setup to review.

Use HRM file upload infrastructure for employee photos, documents and attachments with format validation, size limits, metadata and company-scoped storage.

  • Choose employee
  • Select type
  • Attach file
  • Add metadata
01
Choose employeeFile Uploads
Ready
02
Select typeFile Uploads
Ready
03
Attach fileFile Uploads
Ready
04
Add metadataFile Uploads
Ready
05
Submit for reviewFile Uploads
Done
CONNECTED BY DESIGN

File Uploads works with the rest of HRM.

Employee Documents

Shared context keeps this workflow aligned with employee documents records.

Connected

Document Types

Shared context keeps this workflow aligned with document types records.

Connected

Document Review

Shared context keeps this workflow aligned with document review records.

Connected

Employees

Shared context keeps this workflow aligned with employees records.

Connected

Notifications

Shared context keeps this workflow aligned with notifications records.

Connected
COMMON QUESTIONS

What HR teams usually ask about file uploads.

The upload is rejected by the global size rule — 10 MB by default.

Yes. A new upload resets the review status to pending.

In your company's own storage space, on local disk or any S3-compatible cloud provider.

Operentra HRM / File Uploads

See how file uploads fits your HR operation.

Map your current workflow to the right HRM setup, permissions and rollout plan.